Tag: time management

Inbox Zero – Manage your emails Now – Productivity Tip 3

Whoever invented emails should have thought of how to manage them. We are inundated with them, daily, hourly, every second. And, if you didn’t follow my tip number 1, where I suggest to turn off your notifications, you end up with lots of them if you don’t manage your emails correctly.

Let’s be honest, are you finding the time to read all the emails coming in?

I love inbox zero, which is my productivity tip.

Schedule emails to return to your inbox for when they are relevant and transfer important tasks out of your inbox into a trusted system, like a task management app. That’s the key. Don’t let your emails mount up in your inbox to become your todo list that you never finish. Before you know it, you have 1000s of emails in your inbox and it takes days to clear.

If there is a task in the email, put it in your task list.
If it takes 2 minutes to reply, do it now.
If it isn’t important, delete it.
If it to be done later, schedule the email to return when you need it, or as a reminder.

If you are interested in more tips around productivity, head over to my playlist on YouTube to discover them all.

If you like what you see, you can also check out my personal development course which helps you to align your inner values to your goals and purpose in life. This in return leads to more success and productivity. Check it out today on http://www.ballueder.com/bebetter.


Don’t schedule more than 70% of your time! Productivity Tip 2

How does your time management work? When I first started uni many many moons ago, I was told about time management. I started with scheduling the big things in first, the long term objectives, the things that take longer, then working my way down to daily actions. That was before the life of smart phones helped us manage our day and before to-do lists were on every phone.

One thing I remember is to not schedule more than 70% of your time. Why? Because there is always something unexpected happening. Instead, maybe have a list of things to do when having ‘downtime’. But hey, we don’t even have to fill every minute of the day, we could just use free time to think. Yes, sit there and think, digest the information you collected over the day. Particularly during difficult and challenging times, it is so important to relax your brain. Maybe even try some mindfulness

Are you answering the phone after 6 pm, working through the night or sacrificing your lunch?
Do you get enough sleep?

All those things you sacrifice to work more? Surely that’s not the aim of the game, is it?

Start taking charge of your time today and be in control. Build successful routines and habits to support regular hours and down-time too. Now more than ever, this is especially prevalent if you are working from home like most of us have or are during Covid19.
It will help you to divide the day between your ‘work’ and ‘life’ even if there are no physical boundaries.

If you are interested in more tips around productivity, head over to my playlist on YouTube to discover them all. If you like what you see, you can also check out my personal development course which helps you to align your inner values to your goals and purpose in life. This in return leads you to more success and productivity.

Seminar GTD (Getting Things Done) by David Allen

Hello, good morning.

Early for a Saturday, but my head is spinning full of ideas. Why? I went to David Allen’s seminar “Getting Things Done”. Wow!

I wrote about it before.

David is an inspirational speaker and trainer. After reading his book I noticed that I have put 80% into practise and that I need another 20% to achieve excellence. I now know how – I just need to do it. How does it stick, how do you motivate yourself, and, how do you not lose that motivation.

Latter will be key, but is key to anything. Stopping smoking or starting to play Golf.

What is so good about GTD?

David developed his system over 25 years. Looking at it, it is simple. Baby Steps. All he does is breaking down purpose in live (50,000 feet), vision (40,000 feet), goals (30,000 feet), Area of Focus (20,000 feet), Projects (10,000 feet) into direct ACTIONS that then need tasking. And, he developed a great way of tasking in various categories, e.g. home, office, plane, calls etc.

The powerful way of combining control with perspective. Motivation with Coaching. Without trying to simplify, but there is the coaching aspect of setting goals and visions and breaking them down into steps/actions. There is the NLP component to motivate, organise and re-focus/re-frame actions. Also, you find the “normal” time management component of having the yearly, monthly, daily, hourly view of things.

So, could anyone have come up with the system? I think so. Sorry, David, that is not meant disrespectful. I guess I was too late to develop my personal system into a GTD and as a second to market it would not wor :-)k Why should I anyway, I rather support yours!

David Allen is a great speaker, a great leader and inspiration of setting up your own system using the right tools. And, there are still the 20% I need to improve my system with. 20% is a lot! And, with things getting busier around business, I need to have this extra edge to free up more time to pursue my visions.

So, not only congratulations to David on inventing a system that works but also to teach it the way he does. I have a lot of respect for you!



PS: if you have not read his book, you find it here.

Circumstances – getting things done!

People always blaming their circumstances for what they are. I don’t believe in circumstances. The people who get on in this world are the people who get up and look for the circumstances they want, and, if they can’t find them, make them. – George Bernard Shaw

This morning I finished GETTING THINGS DONE by David Allen. The above is a quote from his book. I must say, this book should be compulsory for everyone working. Full stop. Not only Managers, MDs – no everyone. Buy it directly at Amazon!

It shows the right way and attitude on how to be organised, efficient and effective. No more time wasting unless you have too much spare time on you hands 🙂 And, you will – compared to your current status. You will love this book and the techniques shown.

Also, there are Seminars in London:

Two different seminars are being presented.

The first, GTD Mastering Work Flow, presented on October 23, offers greater focus on actual implementation of the GTD methodology. This seminar is very tactically oriented – how to get quick control using the fundamental thinking process and the five phases of work flow mastery.  Led by senior David Allen company consultants, this seminar will provide insights and guidelines for implementation of tools and techniques in your daily workflow.  Learn more about this seminar series here.

The second seminar, GTD The Roadmap, is a one day event led by David Allen, on October 24, to introduce you to Getting Things Done concepts and principles.  GTD The RoadMap offers a higher level, more theoretical overview of the GTD concepts.  The seminar will focus on the whole picture of the self-consulting process, including prioritizing from multiple horizons, applying the core productivity principles, and making change stick, also offering the opportunity to see David Allen live.  You can learn more about the GTD The Roadmap seminar series here.

Enjoy. Volker!

are you off your head?

Allen, author from “Getting things done” ( see earlier post) mentions in his book that things clutter your mind, your “RAM” so to speak. E.g. if you start thinking about things and the thoughts clutter your mind, you cannot focus on the task you are aiming to do.

Therefore, he suggests to get it out off your head. I said that a few years ago (when I was in primary school): every night when I could not sleep and all sort of thoughts kept me awake, I got a pen and paper and placed it next to my bed. I wrote on it all kind of things that went through my head. If I woke up at 4 am and had a thought, that is where it went. I decluttered my brain, my RAM.

And, it helps to do that in your daily work life. You write your ACTIONS down, not your thoughts. Your actions have to form some kind of to-do list that you then can transform into “products” or “results”. Or, have 2 lists, one for Actions and one for random thoughts – depends on the industry.

I keep you posted.

Have a lovely day, sunny here in London.


Getting Things done

I notice that more and more people contact me about what I write here. So I would encourage you all to leave a comment too and of course, please link to my site.

Getting Things done is the title of a new book I started reading this week.

getting things done
getting things done

I have read many management books and many time management books. cb consulting offers time management seminars also. So there are really two reasons for me reading this book.

a) David Allen suggests that the old time management techniques like A/B/C prioritising and planning methods are a little out of date. Therefore for me offering trainings I like to offer the most valid way of an effective time management training.

b) as part of my “new life” I need to find a way to deal with hundreds of emails, unexpected work loads, processing information and Getting Things Done! So ultimately it offers me hands-on support in my daily job. Whilst job is defined as any kind of work you carry out, e.g. DIY, gardening etc. (definition by Allen).

I try to keep you up to speed whilst I read this book. Most interesting in the beginning is the theory of the pebble you throw into a pond. It will form some ripples but then it eases out and the pond is still again. That is how you should be able to deal with your work load in order to not stress.

I keep you posted.